Event Case Study | International Labour Organization

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Event Name:
 Regional Conference on Women and the Future of Work in Asia and the Pacific
Event Organizer: International Labour Organization
Event Date: 31 January - 1 February 2018
Event  Location: Amari Watergate Hotel, Bangkok, Thailand
Event Type: Conference
Event Requirements: Audio/Video recording | Simulcast Live streaming to YouTube, Facebook & Website | Live Polling | Pre-programmed video-broadcasting between sessions
Success Rate of our Production: 100% successful. (Verifiable below) 
Contact(s): Ms Joni Simpson - simpson@ilo.org and Ms Aya Matsuura - matsuura@ilo.org, ILO Senior Specialists on Gender

BVP Representatives:
Mr. Nicolas Bernat : BVP Director; Events Management  nicolas@bangkokvideoproductions.com / events@bangkokvideoproductions.com
Miss Jenny Balee ; BVP Director : Thailand Film Coordinator / Production Manager jenny@bangkokvideoproductions.com



Screen shots from Live streaming

Simulcast Live streaming to Clients Website.

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This is clients own website with the event being streamed
into their website via their own 
YouTube page


Simulcast Live streaming to clients Facebook Page

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

This event had one camera only with highly professional Cameraman
who knows when to Zoom-out, Zoom-in & when to focus on people 
& when to focus on the projector screen. A wide zoom-out at the end 
of a session gives a feeling of being with the audience.


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live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

Facebook was by far the most popular platform viewed.



Simulcast Live-streaming to Clients YouTube Channel

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites



live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites



live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

YouTube Live streaming was also important to the client because this both stored for future reference their videos
and this is also from where the video was inserted into other websites (including their own website) & can be inserted anytime in the future.
This gives the Live-streaming event future value.



Live-streaming Special Requirements

Live Polling using Sli.do.com

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live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

The client would pose questions. the audience both in the room and anywhere in the world 
would vote on the questions using their smart-phone and a web-browser interface.


Live-streaming Special Requirements

In-between sessions pre-recorded video shows

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live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

The client had many interesting pre-recorded videos that was streamed between sessions
in all sites (Facebook, YouTube, Websites).


Live-streaming Special Requirements

Anytime instant review of previous sessions

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live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

In between Live sessions viewers could watch the session just presented.
This is a good feature. For example, a viewer might have been in a meeting at the time of the presentation,
however they could come back to their computer and watch a re-run after the live event had finished.



Live-streaming Special Requirements

Online Get-reminded of next session notice (pops up on your desktop)

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live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites


live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites
Facebook.

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

YouTube


Other Event Special Requirements

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

Four x 42 inch monitors were set-up in the foyer area where coffee breaks were held
2x  HD  Touchscreen monitors allowed viewers to select & view a range of pre-recorded video's
2x standard HD monitors were setup that displayed event information and showed the projector screen and speakers.


BVP Event with Live streaming Equipment setup & Management Photos

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During the set-up process. As you see, when you do it professionally and correct. Live-streaming
even with just one camera takes a lot of equipment and manpower.
We usually set-up the afternoon before an event.

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

We use hard disc recorders so we don't have to change camera memory cards. We can record for 24 hours non-stop
we monitor the camera view from our control booth so we are always in control. We monitor and manage with a "Switcher"
the "in-between sessions" notices and also the inputs for the in-between session videos.

live streaming video production events conferences seminars tradeshows bangkok thailand facebook youtube websites

During the actual filming and recording/Live-streaming, we have 8 crew monitoring each part of the project at all times.

Station #1          + Audio In -always monitored
Station #2          + Video In - always monitored
Station #3 + Transitions & in-between sessions 
Station #4        + AV Encoding for live-streaming
Station #5  +AV Live streaming Out for Facebook
Station #6     + AV Live streaming Out for Youtube
Station #7     + AV Live streaming Out for Websites
Station #8              + Web-casting Live global Polling

Plus we supervise everything. 
BVP Technical Supervisor
BVP Events Division Supervisor
BVP Film Coordinator/Production Manager supervisor 

Quite a team as you see. The result: 100% success every time.
 

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When you need 100% success, no excuses. Call us.